Virtual Office vs. Space Rental: Which Would Be Best for Your Business?

Man at desk working

Many startups, small companies, or freelancers that are thinking of serious business endeavors are all at a loss about one thing: virtual office vs. space rental – what should I choose?

The choice is quite easy if you know what you are looking for and what you need. However, many don’t know what the best choice for them could actually be. What they need is a bit of guidance so they can make a decision that will help their business flourish.

Making this choice could make or break your business opportunity. Don’t worry, Circle Hub is here to help you make the very best decision. 

What are Virtual Offices?

Woman using virtual office vs. space rental

People generally understand the concept of space rental for work, but many still can’t grasp what virtual offices actually are.

You may be wondering how an office can exist online, and what the benefits of this are.

To some extent, a virtual office is a sort of “virtual space” you rent in order to do your job. It is a concept that is designed for people that love working from a private space, or can’t afford to do otherwise, but need something a bit more professional.

When you rent a virtual office, you may be sitting at your desk in your garage, or at the dinner table, but you get many perks that you wouldn’t otherwise have.

First and foremost, you get a professional business address, which is quite important to have in the business world. In addition, you get a professional mailing address and virtual staff that can help you with your daily business activities, such as telephone, email, fax. This is beneficial in various ways.

In essence, by renting a virtual office, you get a significant amount of help in dealing with everyday admin, while working from the comfort of wherever it is that you like working from.

When it comes to choosing between virtual office vs. space rental, one must understand that there are advantages to both, and that only your personal preferences can help you make a decision.

The Advantages of a Virtual Office

Virtual Offices are Affordable

Renting a “virtual business space” is definitely a lot cheaper than renting an actual office. So, if you are just starting, or your business has run into a hard patch, it would definitely be wise to consider renting a virtual office.

Renting an office can sometimes prove to be the most expensive part of starting a business. This way, you can start from your garage while also enjoying the perks of an an actual office. The benefits of having a professional business address are many, and they will give your business the boost it needs.

Circle Hub, for example, offers some amazing perks that come with the rental of a virtual office and it could seriously help your business grow.

A Virtual Office Gives You Credibility

Hand taking business card

Building a name for yourself in the business world is the single most important thing you need to do on your way up the business ladder. In order to do that, you have to gain clients that can confirm that you do a great job.

However, sending business proposals from unknown mailing addresses won’t have clients running to make a deal with you, we can tell you that.

In order to show you are serious about what you do, you have to try and be located as near to a business center as you can possibly be.

And we can bet your garage or apartment is not that near, is it?

This is why a virtual office would be perfect for you. You can rent a virtual office at any location you want, which will give your business a substantial amount of credibility. An official address followed by an official business number would give your company a starting chance to become a reputable business.

In this day and age, branding is everything. Giving the impression that your business is successful enough to have a top-rated business address would make a world of difference.

There are many companies that could provide you with that sort of service. However, Circle Hub stands out as the most user-oriented, because our team will do whatever it takes to help your business progress. Renting a virtual office with Circle Hub will definitely help you make a name for yourself.

A Virtual Office Gives You Flexibility

Renting a virtual office is as flexible as it gets. When you think about virtual office vs. space rental, a virtual office is definitely more flexible than even space rental. You’ll get all the perks you would get when renting a coworking space, without having to go anywhere.

You can be anywhere you like and still do your job effectively and on time.

You can also choose to be responsive all day round, and you can have that handled for you by the personal assistant you get once you rent your virtual office.

Pretty amazing, right?

In addition, you are not restricted to being in a space at a particular time. You can do your job from anywhere you want, and finish a load of other business on the way.

Virtual Offices Facilitate Hiring

Virtual offices provide you with an unrestricted ticket to the talent pool all around the world. Every coworking company has offices that tend to users all around the world. So, by being virtually connected, you can gain access and meet all kinds of talented people you wouldn’t have been able to meet otherwise, restricted in some office.

That would mean you could hire some of the most talented and hard-working people in the world, without having to exit your place of work. A new, talented employee could definitely be an asset to help your business significantly.

A Virtual Office Provides Access to Amenities

Meeting room

A physical address, a professional mailing address, and a personal assistant are not the only perks you get from a virtual office…

Running a business can mean having to schedule a meeting once in a while with potential clients or business partners. This is an unimaginable endeavor to be done in a garage of some sort. No, you would definitely need something a lot more professional.

This is where coworking companies come into the picture. When regarding this issue, there isn’t really a difference between virtual office vs. space rental. When renting both you get access to different amenities, such as meeting and conference rooms. By renting a virtual office you also get the opportunity of renting a meeting space you need anytime you want.

Circle Hub has some of the most amazing spaces there are. Very comfortable, spacious, perfect for making long-term agreements and business deals. Free refreshments are included, of course, so your business partners can relax and enjoy themselves. 

Advantages of Space Rental

Being present virtually isn’t the same as being at the center of a business physically, and you know it. Although virtual offices have their advantages, actual coworking office spaces have some of their own too.

Coworking Spaces Facilitate Networking

Being actively present makes establishing business connections significantly easier. You are able to communicate directly with people, make partnerships and gain potential clients right there on the spot.

This benefit of actually being present is invaluable if you are choosing between virtual office vs. space rental.

Accessing the talent pool is also much easier when you can see a person doing the job on the spot. You can ask them to join your team right then and there.

In addition, you are bound to encounter some problems while doing your job. When you are alone at home working, it is more difficult to ask for help compared to when you are surrounded by people. Being at a coworking office space would mean that there is always going to be somebody that will say something or do something that will give you the inspiration to fix the problem you have encountered.

Coworking Spaces Offer More Opportunities

Networking at work

Being present at a coworking office space would mean that you will have more opportunities to meet new clients and business partners. It will give your job even more credibility, because you are in the business center itself, and you have managed to rent a space that will make you approachable to many.

Coworking Spaces Have Fewer Distractions

While working from home has its own perks, one has to think about all the distractions that come with that. You are never at peace, because there is always something to do around the house, or some family business to attend to.

As soon as you have started your work, you realize you need to take out the laundry, clean something, go to the grocery store, the list goes on.

By being at an office, you leave all the domestic tasks at home and can focus better on doing your job. This means more work will be done, and you can meet all of your deadlines well.

If flexibility is your main worry in the debate over virtual office vs. space rental, it shouldn’t be. Quite the opposite – either one you choose will give you the possibility of being as flexible as you want. However, when it comes to a coworking space, you won’t be as distracted as you would be at home. This is really something you should include in your decision.

In order to make a proper decision about whether it would be better to choose a virtual office vs. space rental, you should ask yourself the following questions:

Deciding Between a Virtual Office vs. Space Rental

How Much Money Can I Spend?

The budget you have will definitely be a big deciding factor. If you consider virtual office vs. space rental, virtual offices are definitely cheaper. So, if you are on a tight budget, you will probably choose the former. However, if you have a bit more money to spare, it is definitely advisable to rent an actual space. It will benefit you in more ways than one.

What Will Attract New Clients?

Whether we like it or not, appearances are everything. This means your clients will think more of your business if you are in an actual office space than if you are working from home. You are more accessible there. Working at an actual office would mean that you have succeeded enough to be able to rent a space, and that you have built a name for yourself.

Having a virtual office doesn’t have the same appeal. However, it can give you a lot more flexibility if you have to be at different places at different times in the day. So, if your work means always being on the move, then renting a virtual office would definitely be the right choice for you.

Do I Need to Get Out of the House?

Man working with baby in arms

If the answer is no, you should rent a virtual office. It will provide you with the opportunity to be at work, while also meeting the needs of your family, which could be a great relief.

However, if you are somebody that can’t stand working from home, then you should definitely consider renting a coworking space, for the sake of your mental state. Some people flourish in a proper office, they concentrate better and get the focus they need in order to do their job well.

Do I Have Employees?

Although employees could be managed online, it’s not as easy as it seems. Encouraging someone to work doesn’t have the same effect if it is done online as when it is done from a proper office. By working in a coworking office space, you have more control over what your employees are doing. In this way, you can help them when they encounter a problem more quickly than you would be able to do while working and communicating online.

There are just some things that can’t be solved without a proper real-life conversation.

So, as you can see in the debate over whether you should choose virtual office vs. space rental, there aren’t any winners. It all comes down to what your needs are, and which of the two can cater to them better.

However, what really matters is the company you choose and trust us, you will make no mistake by choosing Circle Hub. Both our virtual office service and our physical office spaces could help your business in ways you never thought possible. 

Once you’ve made your decision, feel free to get in touch with Circle Hub to see exactly what we have to offer!

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